KLMJ Holdings (Pty) Ltd Website: www.klmjholdings.co.za Effective Date: 1 Jan 2026 Last Updated: 27 Feb 2026

1. INTRODUCTION

Welcome to KLMJ Holdings (Pty) Ltd (“KLMJ Holdings”, “we”, “us”, or “our”). By accessing our website at www.klmjholdings.co.za or engaging any of our services, you agree to be bound by the following Terms and Conditions, Privacy Policy, and Terms of Use. Please read these carefully before proceeding.

KLMJ Holdings is a registered security training and Occupational Health and Safety (OHS) training service provider operating in the Republic of South Africa, subject to applicable legislation including the Private Security Industry Regulation Act (PSIRA), the Occupational Health and Safety Act 85 of 1993, the Skills Development Act, and the Protection of Personal Information Act 4 of 2013 (POPIA).

If you do not agree to these terms, please discontinue use of our website and services immediately.

2. DEFINITIONS

In these Terms and Conditions, unless the context indicates otherwise:

“Client” means any individual, company, or organisation that purchases or engages KLMJ Holdings training services.
“Learner” means any individual enrolled in a training programme offered by KLMJ Holdings.
“Services” means all security training, OHS training, assessments, consultancy, and related services provided by KLMJ Holdings.
“Training Programme” means any course, workshop, assessment, or learning intervention offered by KLMJ Holdings.
“Website” means the KLMJ Holdings website accessible at www.klmjholdings.co.za.
“Applicable Law” means all relevant South African legislation, regulations, and industry standards applicable to the Services.

3. OUR SERVICES

KLMJ Holdings provides the following services:

PSIRA-accredited security training programmes (Grade A through Grade E)
Occupational Health and Safety (OHS) training including HIRA, incident investigation, legal liability, and first aid
SETA-accredited skills development programmes and learnerships
Workplace health and safety audits and compliance consultancy
Customised in-house training solutions for corporate and institutional clients

All training programmes are subject to availability. KLMJ Holdings reserves the right to amend or discontinue any programme to remain compliant with legislative and regulatory requirements, without prior notice.

4. ENROLMENT AND REGISTRATION

4.1 Enrolment in a training programme is subject to completion of a registration form and payment of the applicable fees.

4.2 Clients and Learners must provide accurate, complete, and current information during registration. KLMJ Holdings is not liable for any consequences arising from inaccurate or incomplete information.

4.3 Admission to any training programme is at the sole discretion of KLMJ Holdings. We reserve the right to decline enrolment without providing reasons.

4.4 Learners must meet the entry requirements prescribed for each programme, including minimum literacy levels, physical fitness standards where applicable, and any pre-requisite qualifications.

4.5 Learners must be at least 18 years of age unless otherwise specified, and must possess a valid South African identity document or equivalent recognised identification.

5. FEES, PAYMENT, AND CANCELLATIONS

5.1 All fees are quoted in South African Rand (ZAR) and are exclusive of VAT unless otherwise stated.

5.2 Full payment or a confirmed purchase order is required prior to commencement of training, unless a formal credit arrangement has been agreed upon in writing.

5.3 KLMJ Holdings reserves the right to amend fees at any time. Fees applicable at the time of confirmed registration shall apply.

5.4 Cancellations by the Client must be submitted in writing. The following cancellation policy applies:

More than 10 business days before commencement — No cancellation fee
5 to 10 business days before commencement — 25% of the total course fee is forfeited
Less than 5 business days before commencement — 50% of the total course fee is forfeited
No-show or cancellation on the day of training — 100% of the total course fee is forfeited

5.5 KLMJ Holdings reserves the right to cancel or reschedule any training programme due to insufficient enrolment, unforeseen circumstances, or force majeure. Affected clients will be offered an alternative date or a full refund.

6. LEARNER CONDUCT AND ATTENDANCE

6.1 Learners are required to maintain professional conduct at all times during training. KLMJ Holdings reserves the right to remove any Learner who engages in disruptive, dishonest, abusive, or unsafe behaviour, without refund.

6.2 Full attendance at all scheduled sessions is required. Learners who miss more than 20% of contact sessions may be required to repeat the programme at their own cost.

6.3 The use of mobile phones and electronic devices is restricted to authorised activities only during training sessions.

6.4 All Learners must comply with health and safety requirements on training premises at all times.

7. ASSESSMENTS AND CERTIFICATION

7.1 Learners must complete all assessments as prescribed by the relevant SETA, PSIRA, or awarding body. KLMJ Holdings does not guarantee any specific competency outcome.

7.2 Certificates and statements of results are issued only upon successful completion of all required assessments and verification by the relevant awarding body.

7.3 KLMJ Holdings will not issue fraudulent or unearned certification under any circumstances. Certification is issued solely upon genuine demonstrated competency.

7.4 Appeals against assessment decisions must be submitted in writing within 10 business days of receiving results.

8. INTELLECTUAL PROPERTY

8.1 All training materials, course content, manuals, presentations, and learning resources provided by KLMJ Holdings are proprietary and protected under South African copyright and intellectual property law.

8.2 Clients and Learners may not reproduce, distribute, publish, resell, or commercially exploit any KLMJ Holdings materials without prior written consent.

8.3 KLMJ Holdings respects the intellectual property rights of third parties and expects the same of all Clients and Learners.

9. LIMITATION OF LIABILITY

9.1 KLMJ Holdings provides training for educational and compliance purposes. We do not guarantee employment or any specific professional outcome resulting from completion of any programme.

9.2 KLMJ Holdings shall not be liable for any indirect, incidental, consequential, or punitive damages arising from or related to the Services, including loss of income, loss of opportunity, or loss of data.

9.3 To the maximum extent permitted by Applicable Law, KLMJ Holdings’ total liability shall not exceed the fees paid by the Client for the specific programme giving rise to the claim.

10. INDEMNITY

Clients and Learners indemnify KLMJ Holdings and its directors, employees, agents, and contractors against any claims, losses, damages, or expenses arising from: (a) breach of these Terms and Conditions; (b) negligent or unlawful conduct by the Client or Learner; or (c) inaccurate or misleading information provided during registration.

11. GOVERNING LAW AND DISPUTE RESOLUTION

11.1 These Terms and Conditions are governed by the laws of the Republic of South Africa.

11.2 Any dispute arising from these Terms and Conditions shall first be referred to mediation. Should mediation fail, the parties consent to the jurisdiction of the South Gauteng High Court or such other competent court.

PRIVACY POLICY

KLMJ Holdings (Pty) Ltd Effective Date: 1 March 2025

12. INTRODUCTION

KLMJ Holdings is committed to protecting the privacy and personal information of all individuals who interact with us. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with the Protection of Personal Information Act 4 of 2013 (POPIA) and all other applicable South African legislation.

By using our Services or Website, you consent to the collection and use of your personal information as described in this Privacy Policy.

13. INFORMATION WE COLLECT

We may collect the following categories of personal information:

Identity information: full name, date of birth, gender, and identity or passport number
Contact information: physical address, postal address, telephone number, and email address
Professional information: employer details, job title, employment history, and qualifications
Training records: enrolment history, attendance, assessment results, and certificates issued
Financial information: banking or payment details for processing purposes (retained only as long as legally required)
Technical data: IP address, browser type, device information, and cookie data when using our Website
Health information: where relevant to OHS training, certain health or fitness information may be required and will only be collected with your explicit consent

14. PURPOSE OF PROCESSING

We process your personal information for the following lawful purposes:

To register and enrol Learners in training programmes
To administer, deliver, and assess training
To issue certificates and qualifications to the relevant awarding bodies
To comply with PSIRA, SETA, SAQA, and other regulatory reporting requirements
To process payments and manage accounts
To communicate with Clients and Learners regarding Services and updates
To improve and maintain our Website
To send marketing and promotional communications, where you have consented (consent may be withdrawn at any time)

15. LAWFUL BASIS FOR PROCESSING

KLMJ Holdings processes personal information on the following grounds:

Contractual necessity — processing is required to deliver the Services you have requested
Legal obligation — processing required to comply with South African law and regulatory requirements
Legitimate interests — processing for fraud prevention, business administration, and service improvement
Consent — where we rely on consent, you have the right to withdraw it at any time by contacting us

16. SHARING OF PERSONAL INFORMATION

We do not sell, rent, or trade your personal information to third parties. We may share information only with:

Regulatory bodies such as PSIRA, SETAs, and SAQA for accreditation and compliance purposes
Authorised third-party service providers who assist with IT systems, payment processing, or training delivery, under strict data processing agreements
Law enforcement or government authorities where required by law
Employers who have enrolled a Learner, where consent has been obtained

All third parties who process personal information on our behalf are contractually required to comply with POPIA and maintain appropriate security standards.

17. RETENTION OF PERSONAL INFORMATION

KLMJ Holdings retains personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law:

Training records are retained for a minimum of 5 years in compliance with SETA and regulatory requirements
Financial records are retained for a minimum of 5 years in accordance with the Companies Act and SARS requirements
Where information is no longer required, it will be securely destroyed or anonymised

18. SECURITY OF YOUR INFORMATION

KLMJ Holdings implements appropriate technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration, or destruction. These measures include access controls, secure storage, and staff awareness.

In the event of a data breach that poses a risk to individuals, KLMJ Holdings will notify the Information Regulator of South Africa and affected data subjects as required by POPIA.

19. YOUR RIGHTS AS A DATA SUBJECT

Under POPIA, you have the following rights:

The right to know whether we hold your personal information
The right to access and receive a copy of your personal information
The right to request correction of inaccurate or outdated information
The right to request deletion of your personal information, subject to lawful retention obligations
The right to object to the processing of your personal information
The right to lodge a complaint with the Information Regulator of South Africa

To exercise any of these rights, please contact us using the details in Section 22. We will respond to all valid requests within 30 days.

20. COOKIES

Our Website uses cookies and similar tracking technologies to enhance your browsing experience, analyse traffic, and personalise content. You may disable cookies through your browser settings; however, doing so may affect the functionality of certain Website features. By continuing to use our Website, you consent to the use of cookies in accordance with this Policy.

TERMS OF USE

KLMJ Holdings (Pty) Ltd — www.klmjholdings.co.za

21. ACCEPTANCE OF TERMS OF USE

By accessing or using the KLMJ Holdings website at www.klmjholdings.co.za, you confirm that you have read, understood, and agree to these Terms of Use. If you do not agree, please discontinue use of the Website immediately.

22. PERMITTED USE

The Website is provided for informational purposes relating to KLMJ Holdings’ training services. You agree to use the Website only for lawful purposes and in a manner consistent with these Terms of Use. You agree NOT to:

Use the Website in any way that violates applicable South African or international law
Transmit or upload any material that is unlawful, harmful, defamatory, or otherwise objectionable
Attempt to gain unauthorised access to any part of the Website or its underlying systems
Introduce any virus, malware, or other harmful code
Use automated tools to scrape or harvest data from the Website without written consent
Misrepresent your identity or your affiliation with KLMJ Holdings

23. INTELLECTUAL PROPERTY ON THE WEBSITE

All content on the Website — including text, images, logos, graphics, and course descriptions — is the property of KLMJ Holdings or its licensors and is protected by South African copyright law. You may not reproduce, distribute, or create derivative works from any Website content without prior written permission from KLMJ Holdings.

24. THIRD-PARTY LINKS

The Website may contain links to third-party websites for your convenience. KLMJ Holdings does not endorse or take responsibility for the content, accuracy, or privacy practices of any third-party websites. You access such websites entirely at your own risk.

25. DISCLAIMER OF WARRANTIES

The Website and its content are provided on an “as is” and “as available” basis. KLMJ Holdings makes no warranties, express or implied, including warranties of accuracy, fitness for purpose, or uninterrupted availability. We do not warrant that the Website will be free from errors, viruses, or other harmful components.

26. CHANGES TO THESE TERMS

KLMJ Holdings reserves the right to update these Terms and Conditions, Privacy Policy, and Terms of Use at any time. Revised terms will be posted on the Website with an updated effective date. Continued use of the Website or our Services following any changes constitutes your acceptance of the revised terms.

27. CONTACT US

For any enquiries, requests, or complaints relating to these Terms, your personal information, or your rights under POPIA, please contact:

KLMJ Holdings (Pty) Ltd Website: www.klmjholdings.co.za

These Terms and Conditions, Privacy Policy, and Terms of Use constitute the entire agreement between KLMJ Holdings and the Client or Learner with respect to the subject matter herein, and supersede all prior agreements and understandings.